For small businesses, having the right tools can make all of the difference.
Take a look at the awesome benefits of these 6 must-have apps for small businesses.
Let’s start with a nod to reality: Like beauty, “must have”-ness is in the eye of the beholder.
That said, some apps consistently bubble up as “must-have” apps in their categories because they stand out in one or more areas.
Maybe they’re gorgeous to look at, or they’re incredibly stable. Maybe they embody some innovative new approach that makes them (temporarily, at least) unique.
For this list, we’ve broken apps down into six categories which touch most businesses, regardless of the field or industry.
Then we identified a single, cross-platform app in each category and identified attributes that may make it indispensable to you.
Communication – Slack
Slack bills itself “for team communication in the 21st century.”
It delivers by creating what you might think of as team central. You organize conversations in channels, by project or team or other criteria.
Sensitive material can be handled in private channels or in one-to-one or one-to-few communications.
Slack allows you to share not only messages, but files, with anyone you want. It syncs with Google Drive, Dropbox, and Box.
And everything in Slack is automatically indexed and archived. So you’ll be able to quickly find any documents you might need for your communication.
Expense Management – Expensify
Tracking and managing expenses is a necessity. That makes expense management an essential category on any list of must have apps for business.
Expensify sets itself apart in that category by making expense management nearly effortless.
With Expensify, you enter receipts either by emailing them to Expensify or by scanning them locally or entering them manually.
Expensify creates the expense entry for your receipt, and creates a ready-to-submit expense report (or lets you create your own) whenever you’re ready.
And Expensify makes entering mileage-related expense equally easy and intuitive.
“Stuff” Storage – Evernote
Think of Evernote as your business’s junk drawer.
Not for nothing, Evernote promises to help you “remember everything.”
It delivers by making it easy to write notes, clip web pages, scan documents, sketch, annotate PDFs and record audio.
You store your notes and other material in notebooks you create. And everything you store is available wherever you go, on virtually every platform and device you own.
Task Management – Todoist
Some task managers are so complicated you need a task manager to learn to master the task manager.
Todoist, on the other hand, is about as straightforward and intuitive a task manager as you can find.
But “intuitive” doesn’t mean “hobbled.” While it can be used as the most basic kind of to-do list, Todoist is also powerful enough to be the system of choice for GTD devotees, and it offers robust team and project management features.
Data Storage – Google Drive
You have plenty of options when it comes to data storage. But a couple of things make Google Drive stand out, starting with value.
Google Drive offers 15 GB storage with its free accounts, compared with 10 GB for Box and 2 GB for Dropbox.
Google Drive is also generous with its file upload limits: 1 TB vs 250 MB for Box and 20 GB for Dropbox.
And Google Drive is built for collaboration, making it easy to invite your team to review and/or edit any file on the drive.
Time-Tracking – Toggl
In the so-called “gig economy,” time is one of your business’s most valuable commodities. It pays to keep track of it.
That’s where Toggl comes in.
Toggl allows you to track what you’re doing in real time, or by entering time after the fact. You can organize by time or by an unlimited number of projects.
And Toggl is built for team use.
The Must Have Apps That Haven’t Been Invented. Yet.
Like any list of “best” or “must-have” apps, this one is limited to what’s currently on the market.
Eventually, all of these apps will be replaced by something better-looking, faster, more versatile, stable, or innovative.
In fact, an amazing idea for one of those replacements may already be in your notebook, in the back of your mind, or on the tip of your tongue right now.
When you’re ready, contact us. We’d love to talk with you about it.
It could be that the next “must-have” app will be your own idea.